Privacy policy
Effective Date: April 2026 | Last reviewed: April 2026
Introduction
Welcome to The Wyld Oath Coven. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, sign up for our mailing list, or engage with our online community. We encourage you to read this carefully. By using our website, you agree to the practices described in this policy.
Who we are
The Wyld Oath Coven is the data controller for the personal information collected through this website. If you have questions about how we handle your data, please contact us at: secretarywyldoath@gmail.com
What data we collect
Data you give us directly:
- Name and email address
- Date of birth and age
- Location and timezone
- Payment and billing information
- Information shared through contact forms or enrolment
Special category data: Where relevant, we may invite you to share your spiritual beliefs and practices, information about herbal medicine use, or health information relevant to safe participation. This is always voluntary and based on your explicit consent.
Data collected automatically:
- IP address and approximate location
- Browser type and version
- Pages visited and time spent on site
- Referring website or search term
How we use your data
- To provide access to content and community spaces you have signed up for
- To send newsletters and updates you have opted into
- To process payments and maintain financial records
- To improve our website and understand visitor engagement
- To comply with legal obligations
- To keep our community safe and support participant wellbeing
Cookies
Our website uses essential, analytics, and marketing cookies. Essential cookies are required for the site to function. Analytics cookies help us understand how visitors use the site. Marketing cookies are only used with your consent. You can manage your cookie preferences at any time through your browser settings or our cookie banner.
Third-party services
We use the following services that may process your data: MailerLite and Google (email and newsletters), Zoom and Skool (online classes), and Discord (community communication). We may in the future expand our presence to social media platforms. Where this happens, this policy will be updated accordingly. These providers are contractually required to handle your data in accordance with applicable data protection laws. We do not sell your data to third parties.
International data transfers
Some of our service providers are based outside the EEA. Where data is transferred internationally, appropriate safeguards are in place including Standard Contractual Clauses or equivalent legal mechanisms.
How long we keep your data
- Newsletter subscribers: until you unsubscribe or request deletion
- Customer and financial records: 7 years from the date of transaction
- Community member data: for the duration of membership plus 3 years
Your rights
You have the right to access, correct, delete, restrict, or port your personal data, to object to processing, and to withdraw consent at any time. To exercise any of these rights, contact us at secretarywyldoath@gmail.com. EEA residents may also lodge a complaint with their relevant supervisory authority.
Security
We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse. No online transmission is entirely secure, and we encourage you to use strong passwords and keep your account details safe.
Children
This website and its services are intended for adults aged 18 and over. We do not knowingly collect personal information from minors. If you believe we have inadvertently done so, please contact us.
Updates to this policy
We may update this policy periodically. We will notify you of material changes via email or a notice on our website.
